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GrahAI Systems
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Invoice automation that reads any invoice

Stop keying invoices by hand. AI extracts, validates and posts invoice data from PDFs and emails into your accounting system — with three-way matching and exception review.

What this means for your finance team

Accounts payable is a grind: invoices arrive as PDFs, scans and email attachments in a hundred different layouts, and someone keys each one in, checks it against the PO and chases mismatches. It is slow, error-prone and scales only by hiring.

AI invoice automation reads any layout, extracts line items, taxes and totals, validates against your purchase orders and goods receipts (three-way matching), and posts clean data into your accounting system. Genuine mismatches go to a human; the routine ones flow straight through.

This is squarely in our wheelhouse — we build and operate AasanKhata, our own SMB accounting product, so GST handling, invoice structures and Indian compliance are not theory for us. The outcome is faster close, fewer errors and AP that scales without scaling headcount.

What we build

1

Any-layout extraction

Reads line items, taxes and totals from PDFs, scans and email attachments in any format.

2

GST-aware validation

Validates tax, GSTIN and totals against your rules, built on real accounting experience.

3

Three-way matching

Matches invoices to purchase orders and goods receipts and flags discrepancies.

4

Auto-posting

Posts validated invoices straight into your accounting or ERP system.

5

Exception review

Routes mismatches and low-confidence cases to a human with full context.

6

Duplicate detection

Catches duplicate and fraudulent invoices before they are paid.

Implementation details

Capability ParameterSystem Specification
InputsPDF, scanned and email invoices in any layout, with OCR
ValidationGST/GSTIN checks, totals, three-way PO and goods-receipt matching
IntegrationsTally, Zoho Books, QuickBooks, SAP and other accounting/ERP systems
GuardrailsApproval gates on mismatches, high-value or low-confidence invoices
Studio proofWe build and operate AasanKhata, our own SMB accounting product
Typical budget₹20L–₹40L / $20k–$50k per production deployment

Frequently Asked Questions

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Whether you need an AI chatbot, workflow automation, document intelligence platform, or a complete custom AI SaaS product, our product engineers can build it.

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Or write to us directlysupport@grahai.com

Bengaluru, Karnataka, India