Invoice automation that reads any invoice
Stop keying invoices by hand. AI extracts, validates and posts invoice data from PDFs and emails into your accounting system — with three-way matching and exception review.
What this means for your finance team
Accounts payable is a grind: invoices arrive as PDFs, scans and email attachments in a hundred different layouts, and someone keys each one in, checks it against the PO and chases mismatches. It is slow, error-prone and scales only by hiring.
AI invoice automation reads any layout, extracts line items, taxes and totals, validates against your purchase orders and goods receipts (three-way matching), and posts clean data into your accounting system. Genuine mismatches go to a human; the routine ones flow straight through.
This is squarely in our wheelhouse — we build and operate AasanKhata, our own SMB accounting product, so GST handling, invoice structures and Indian compliance are not theory for us. The outcome is faster close, fewer errors and AP that scales without scaling headcount.
What we build
Any-layout extraction
Reads line items, taxes and totals from PDFs, scans and email attachments in any format.
GST-aware validation
Validates tax, GSTIN and totals against your rules, built on real accounting experience.
Three-way matching
Matches invoices to purchase orders and goods receipts and flags discrepancies.
Auto-posting
Posts validated invoices straight into your accounting or ERP system.
Exception review
Routes mismatches and low-confidence cases to a human with full context.
Duplicate detection
Catches duplicate and fraudulent invoices before they are paid.
Implementation details
| Capability Parameter | System Specification |
|---|---|
| Inputs | PDF, scanned and email invoices in any layout, with OCR |
| Validation | GST/GSTIN checks, totals, three-way PO and goods-receipt matching |
| Integrations | Tally, Zoho Books, QuickBooks, SAP and other accounting/ERP systems |
| Guardrails | Approval gates on mismatches, high-value or low-confidence invoices |
| Studio proof | We build and operate AasanKhata, our own SMB accounting product |
| Typical budget | ₹20L–₹40L / $20k–$50k per production deployment |
